The InVentry sign-in system has already been rolled out to more than 6,000 schools across the country, helping both primary and secondary schools manage visitors, staff and student sign in with ease and speed. It’s a modern solution to an age-old problem; how do you keep track of hundreds of children, staff and visitors across a large school site? How do you do it in a GDPR-compliant way? Here we look into how the system works:
An intuitive sign-in screen that’s easy to use
One of the cornerstones of the InVentry system is the 20” touchscreen monitor that is installed at the school reception or main entrance area. It comes with an integrated webcam, customisable front screen and widget. Acting as the main way for people to sign in on site, it’s designed to be intuitive and easy to use, so visitors, staff and pupils alike can use it in just a few straightforward steps. It also links in directly to the school’s information management system to provide real-time information on pupils, staff and visitors throughout the school day.
Keeping track of visitors
When visitors sign in, the InVentry printer quickly prints a photograph visitor badge for them, with multiple options including thermal and colour passes. When visitors sign in, the member of staff they have come to see gets an alert via email or text message that their visitor has arrived. The monitor’s facial recognition system recognises visitors that have previously been on site to speed up the sign in process.
Quick and easy sign-in for staff
Members of staff can be given fully customisable ID badges for quick sign in. For sites with more than one staff entrance point, the InVentry system can be integrated with other pre-existing swipe technology systems including Paxton, MiFare, HID, UPC barcode and QR code. When swiping in for door entry, staff members are automatically signed in to the system.
App integration helps with fire evacuation, clubs and more
The system has three InVentry Anywhere apps available on all mobile devices. InVentry Evac App offers a fire evacuation roll call, including up to date pupil lists. The InVentry Staff app allows members of staff to register themselves on site directly from a location enabled mobile device, while the Club Reg App is great for keeping registers for breakfast and after-school clubs. These apps help cut out awkward paperwork at the touch of a mobile screen. There is also a group tracking module for quick sign in/out of groups of pupils for school trips.
Keeping track of DBS checks
The InVentry DBS and safeguarding module serves as your single central record of DBS checks for staff and visitors. The system can manage when DBS checks are due to expire and set reminders through the DBS checker tool. In terms of pupil management, it can record their time of arrival and reason for lateness, all recorded and synchronised with the school’s management information system. The system’s pupil module has the ability to record the parent/guardian who collected a child early or from a club, while it also records “late collections” from school.
The InVentry sign in system is designed to be flexible and can be adapted to meet the individual needs of your school. If you would like to find out more about the InVentry sign in system, give us a call on 01237 420010. We can arrange a demonstration at your school so that you can see firsthand how the InVentry sign in system could benefit your school.